Here you'll find updates from the Board of Trustees, these are summaries of the discussions rather than minutes. Some items are confidential to indviduals, to protect the privacy of those individuals we don't share information about them. There may also be times whereby there are confidential conversations relating to commercial activity, again this information wont be shared.
The Board of Trustees approved three roles for recruitment
Student Experience Reps: Swansea & Caramarthen to support students from these campuses over the next few months.
Student Voice Co-ordinator (fixed-term) to support the QAA review the university will undergo in 2022.
Content & Communications Producer (fixed-term) to support the union to enhance how it communicates with students and stakeholders.
The Board also held a development day focusing on: enhancing financial stability, how the sub-committees work over the next few months, and engagement.
Jake Furby was appointed as Student Trustee
Update from Human Resources Committee focusing on general report and the planned staff survey
Update from Health & Safety Committee focusing on general report and the development opportunities for staff around assessing risk
Finances are in a positive position with projections for the end of the year: £50,000 HEFCW Funding has been received and noted within accounts, outstanding CONNECT funding was noted, and Outstanding payments also noted (refurbishment and laptops for staff).
Risk Register update was received
Congratulations to Carmarthen Campus President on her pregnancy! Carmarthen Campus President will take maternity leave from the beginning of March until the end of June. To continue to support Carmarthen students the union will recruit two student staff members to cover the gap. One student staff member will be supporting undergraduates, the other will support postgraduate students. The Student Voice & Advocacy team will support these student staff members.
HEFCW have given all students’ union £50,000. UWTSD SU will be using our £50,000 on Health & Wellbeing projects for students. To undertake this work the union will recruit a fixed-term ‘Health & Wellbeing Assistant’ this role will be a career staff member. There is an internal opportunity for an existing staff member to line manage this role.
The new brand was presented to trustees
An amended staffing structure was presented and approved: Head of Membership Services and Student Engagement Assistant: Satelttle Campuses roles were introduced.
Sabbatical Officer salary was approved at £18,000
Sabbatical Officer Trustees 2019/2020 resigned
Sabbatical Officer Trustees 2020/2021 were appointed
Positive financial situation was noted at year-end accounts.
Chief Executive's 3 month probtation was approved.
Board recieved an overview of casework.
Memorandum & Articles of Assoication amendments were initially proposed as part of a review process.
Carmarthen Campus Y Lloft refurbishment was approved
Staff Conduct During Elections policy was approved
Celebrating Performance & Development Policy was approved.
Sub-committee allocation for the 2020/2021 was approved.
Management Accounts noted: positive cash position, especially with staff vacancies
Board were presented a new staff policy: Staff Conduct During Elections
Options for how Carmarthen Venue can be developed were presented. The Board of Trustees asked for 2 options to be further considered: 1) The union switching the ground floor and the first floor around and 2) A re-development of the Carmarthen Venue to be more fit-for-purpose.
SUSS Pension update was recieved highlighting that the fund is 3% behind where it needed to be through actuarial valuation.
Ananya Sandhu was appointed as External Trustee
Audited Accounts were presented to the Board. Board are content with the current management of the SUSS pension liability. However, a further update post-SUSS AGM will be provided to the Board. Board of Trustees agreed to enact Gowing Concern.
Update on strong trade of Old Bar and Xtension as well as less favourable results for Y Lloft.
Family-friendly HR policies were initially presented for comment. Predominately Board would like to see an amendment around gendered pronouns.
Bilingual policy was approved with an action plan developed by Chief Executive and Carmarthen Campus President.
Study policy was requested to be amended to reflect the university's study leave allowance.
NUS UK & NUS Charity affiliation: Board approved joining both NUS UK and NUS Charity.