Website Notice

Any information you provide about yourself to Trinity Saint David Students' Union will only be used in accordance with our  Data Protection Policy. We have also created a comprehensive Privacy Notice, which details all of the information we collect, its storage, use, and disposal. 

This Privacy Statement outlines the kinds of personal information we collect, how we use personal information, who we share it with and your rights regarding the personal information you provide to us. Please note, this does not apply to websites or services operated by third parties. 


Our Principles 

Our policy can be summarised in one sentence: we will not share any individual user details (including your email address) to any third party without your consent. 

At Trinity Saint David Students' Union we collect different types of information about our members and website users for the following main reasons: 

  • To provide membership and support services to students at the University of Wales Trinity Saint David 

  • To provide an interactive, personalised web site 

  • To provide membership facilities for activity groups and sport clubs 

  • To provide booking facilities for events 

  • To provide voting facilities to members for elections run by the Students' Union 

  • To provide a security mechanism whereby we can restrict content to certain groups of users 

  • To enable the purchase and delivery of goods through our online shop 

  • To analyse and improve the services we offer 

  • To allow us to send you marketing communications about content, products, events and promotions by us and third parties that you might be interested in, should you opt-in 


What information do we collect? 

We have a data-sharing agreement with the University which allows us to automatically collect information about students when they register with the University. This information includes names, gender, dates of birth, student email addresses, course details, demographics and residence. We use this data solely for the purposes of providing our services to students. We may collect additional information from you when registering with some of our services, for example, next-of-kin information. 

When visiting our website we will automatically collect basic information about you provided to us by your web browser. Information collected includes your IP address (from which we can identify your Internet Service Provider and location), the page you are visiting, the web browser and operating system you are using, the date and time you accessed our website and the web address of the website that linked you to our website. 

In addition to the above, we use the Google Analytics service and various third-party advertising providers on this website. These services will collect additional information about you, such as the pages you visit, the capabilities of your device and the time you spend on the website. We will use the information provided by Google Analytics to help us maintain this website, to ensure the website is working properly, and to help us make our site more accessible and useful. 

We will not normally collect any sensitive personal information from you, and in any event, will request your express consent to do so. 


Who will have access to your information? 

You have control over who is able to access specific items of information. Your information will not be visible to anyone else using this site. Your information will be visible to Union staff responsible for administering membership and this website for the purposes of providing our services and resolving account issues. Should you join an activity group your details and next-of-kin details will be made available to the group committee. Visitor information collected by Google Analytics may be used by Google for the purposes of enhancing their products and providing you with personalised services. You can opt-out of Google Analytics collecting information about you on this website and other websites by using the Google Analytics Opt-Out Browser Extension. [] 

We may also disclose personal information about you to comply with applicable laws and when requested to do so by law enforcement agencies or government bodies. 


What else you should know about privacy 

Remember to close your browser when you have finished your user session. This is to ensure that others cannot access your personal information and correspondence if you share a computer with someone else or are using a computer in a public place like a library or Internet Café. 

You as an individual are responsible for the security of, and access to, your own computer. Please be aware that whenever you voluntarily disclose personal information over the Internet that this information can be collected and used by others. 

Ultimately, you are solely responsible for maintaining the secrecy of your usernames, passwords and any account information. Please be careful and responsible whenever you are using the Internet. 

Our pages may contain links to other websites, and you should be aware that we are not responsible for the privacy practices on other websites. 


Changes to our Data Protection Policy and our Privacy Notice 

We reserve the right to change our Data Protection Policy and our Privacy Notice and all changes will be posted here. Where the changes are significant, we may also choose to email all our registered users with the new information. 


One Voice Digital

We use One Voice Digital as our website providers. For ease of reference, the One Voice Data Protection approach is outlined  here